Private Party Agreement

PAINT'N WITH FRIENDS PRIVATE PARTY AGREEMENT FORM

CONTACT INFORMATION

* Indicates required field

Person booking the party (Contact) *

First

Last

Contact's Phone Number *

Contact's Email *

Preferred Method of contact *

Email me Text me phone me

EVENT DATE & TIME

*** Please consider a date that will allow ample time for scheduling. Be sure and check the webpage (www.paintnwithfriends.com) and view the calendar for available dates before selecting your choices. All parties are booked on a first come first served basis. You may want to select a 2nd and/or 3rd choice also.

1st Choice *

2nd Choice *

3rd Choice *

Hours of your Event? *

PARTY LOCATION

Host your private event at the Paint'n With Friends studio located in quaint downtown Gilroy at 7560 Monterey Road, upstairs in Suite #202.
We can accomodate comfortably up to 30 painters; and feel free to bring in (free standing or table) decorations, food and beverages; or we can work with you on catering.

Choose *

Yes, we would like to host our event at the PWF Studio. No thank you, I will hold it at my own location.

Event Location (if not held at PWF Studio) *

Line 1

Line 2

City

State

Zip Code

Country

PARTICIPANTS

Total # of Painters *

# of Adults: *

# of Children (8-17 years) *

Please bear in mind that PWF has these special conditions for painters under the age of 18. All painters under the age of 18 must have a minors release and waiver form completed before the event. Additionally we require you (the party host/hostess) supply one helper for every 10 painters. The helper can be in the form of a parent of the painter, or any adult can assist too. Additionally, we require a parent/guardian to be (assisting) with any painter under the age of 8 at all times. If the parent/guardian is just assisting with the child and not participating as a "painter" then there will be no additional charge of any "helpers".
I understand and acknowlege these special conditions.

Please initial acknowledged: *

Painting Choice *

You will want to choose a painting ASAP. There are several samples in our Gallery (not all of our samples are on our website). Any beginner painting is a possibiity. You may also consider choosing a painting that matches your event. However, if you choice is not in our repertoire, a $50.00 fee may apply. Please contact Tami if you have any questions.

ADDITIONAL HOURS:

In order to accomodate all levels of painters, we pre-sketch almost all of our designs. Please keep this in mind while booking your party. For example, if you book a party for 30 painters and only 20 show up, you will have the option to keep the "pre-sketched" canvases and your total party price will remain the same. However, if you would like to return those "pre-sketched" canvases, then we will refund you $10 per canvas not used and not painted on and we will take those canvases with us.

I agree and understand your policy on pre-sketched canvases.

Please initial acknowledged *

EVENT FEES:

For parties held IN our studio: Base price for 1 to 10 painters is $250.00
For parties NOT held in our studio: Base price for 1 to 10 painters is $250.00 plus a travel fee of $25.00.
$50.00 travel fee covers up to 25 miles, and an addtional $1.00 per mile above 25 miles.
If you have more than 11 but less 20 painters: Base price plus $25.00 for each additional painter.
If you have more than 21 painters: Base price plus $20.00 for each additional painter.

Fees will be calculated per your selections and an invoice will be sent to you via PayPal. Your event will be considered booked once we receive your downpayment (see invoice for downpayment amount).

USE OF PHOTOGRAPHY DURING THE EVENT
PWF is granted permission to use group or individual photographs or photo images taken in class for publicity or promotional purposes.

Select one: *

Yes, I authorize use of photography No, I do not authorize the use of photography

CANCELLATION and RESCHEDULING
We understand unforeseen events can arise.

Regarding: CANCELLATION... Should the need to cancel your event arise, Please notify us at least 14 calendar days in advance and a $50 cancellation feel will charged. If PWF is NOT notified at least 14 calendar days in advance of the event’s start time a $100.00 cancellation fee will be charged.

And/or: RESCHEDULING... There will be no fees charged if you reschedule your event with at least 10 calendar days notice. There will be a $50 reschedule fee if you event is rescheduled with less than 10 days to your event. **Reschedule date is contingent on PWF's availability.

I understand your policy on Rescheduling and Cancellation.

Please initial acknowledged: *

WAIVER & RELEASE OF LIABILITY
I agree not to hold Paint'n With Friends liable for any personal injury, property damage or loss of insurance. I also agree to assume all liability for the consumption of alcohol. (Absolutely no underage drinking is allowed and Underage drinking is grounds for immediate cancellation of the event with NO REFUNDS). I agree to release and hold harmless Paint'n With Friends and Tomasa M. Brown from all liability incurred as a result of participation in this event and that these terms serve as a release for Tomasa M. Brown, volunteers, property owners and members of my family.

Waiver & Release of Liability *

I Accept

By selecting "I Accept" using any device, means or action, you consent to the legally binding terms and conditions of this Agreement. You further agree that your signature on this document (hereafter referred to as your "E-Signature") is as valid as if you signed the document in writing.

Person Signing Agreement *

First

Last

Any additional Comments *

The Next Steps...

1) Submit this form to us ASAP.
2) After we have received your signed agreement form, we will check the dates and make sure they are available (all requested dates are on a FIRST RECEIVED, FIRST SERVED basis)
3) If everything is good to go, we will send you an invoice via Paypal. You can pay via PayPal or Venmo. For Venmo please reachout to us either via email at paintnwithfirends@outlook.com, text or call me at 408-710-2327.
3) Upon receipt of your payment or downpayment you event date and time will be secure.

Thank you,

Tami Brown, Owner/Artist
Paint'n With Friends

I agree to receiving marketing and promotional materials

Submit